Itechra: Blog

How Spam Emails Can Impact Your Businesses’ Productivity

Spam emails. We know, everyone hates them.

And it’s not just the emotional pain of clearing spam from your inbox. Having to do that is a real productivity killer.

A recent report found that each one of your employees could be losing up to 80 hours each year, thanks to filtering and deleting spam emails.

That’s a LOT of lost productivity.

Anywhere between 45% and 85% of emails generated each day are spam emails.

And that could also include malicious or fraud emails and those hoping to infect your business with malware.

Although we don’t all receive the same number of emails every day, the time you lost to filtering them out really adds up.

And here’s an interesting statistic: the amount of emails you get per day tell you how many spam emails you get each week. For example, if one of your employees gets 30 external emails in a day, they’d get around 30 spam emails that week.

And with just 30 spam emails each week, that would work out to around 5 hours each year wasted on sorting through and deleting them.

For an employee who gets up to 60 emails a day, it would be an average of 11 hours a year wasted.

And for someone who gets more than 100 emails each day, you’re looking at around 80 hours of productivity lost to filtering emails each year.

And these hours are just for each employee, imagine how much time is lost from sorting out junk emails from your entire team combined.

Not only that, but since a proportion of these emails will be phishing attempts (that’s where the sender wants you to take an action that will secretly give them access to sensitive data), it’s also a big risk to your data security too.

Of course, there are a few things you can do to cut down the time spent on dealing with spam emails:

1) Make use of the spam and junk email filters available from your email service.

2) You may also consider bringing in dedicated anti-spam and anti-phishing tools.

3) Have your employees aware of the risks of spam.

This can show your employees how to easily spot spam emails. But, the best way to deal with it to save time and minimize the risk of malware or a data breach by contacting your IT provider.

If that kind of training is something you’d like some help with, get in touch with us at Itechra.

Published with permission from Your Tech Updates.

Itechra Team

Itechra Team

From 2000, we set out to solve what was then a major problem for small businesses: having difficulty keeping up with their IT needs. We noticed that large corporations often had multiple employees specializing in different aspects of the industry and realized this approach could work well also among smaller organizations who might not be able to sustain such teams, but still require help managing an oversized workload. We provide a single resource for all your IT issues.